Arenas of faith POLICies

Arenas of Faith Website Policy Package

Privacy Policy

Effective Date: 5/9/26

Arenas of Faith (“AOF,” “we,” “us,” or “our”) is committed to protecting the privacy and security of individuals who interact with our website, programs, events, communications, and ministry activities.

By using our website, registering for events, submitting information, donating, or participating in ministry activities, you consent to the practices described in this Privacy Policy.

Information We Collect

We may collect personal information including but not limited to:

• Full name
• Email address
• Phone number
• Mailing address
• Date of birth or age range
• Parent/guardian contact information
• Donation/payment information
• Event registration details
• Volunteer or leadership application information
• Communication preferences
• User-generated content submitted through forms or communications

We may also collect non-personal information including:

• Browser type
• Device information
• IP address
• Website usage statistics
• Analytics and cookie data

How Information Is Used

Collected information may be used to:

• Register individuals for events and programs
• Communicate ministry updates and reminders
• Send SMS, MMS, email, or app notifications
• Process donations and payments
• Provide leadership resources and curriculum
• Coordinate volunteer and mentorship opportunities
• Maintain participant safety and communication standards
• Improve website functionality and ministry operations
• Comply with legal obligations

SMS & MMS Communications

By providing a mobile phone number, you consent to receive recurring SMS and MMS communications from Arenas of Faith related to:

• Impact Groups
• Encounter gatherings
• Leadership opportunities
• Devotional content
• Ministry updates
• Event reminders
• Volunteer coordination
• Registration information
• General ministry communications

Message frequency may vary. Message and data rates may apply.

Reply STOP to unsubscribe.
Reply HELP for assistance.

Consent to receive text messages is not a condition of participation, donation, or purchase.

Arenas of Faith does not sell, rent, or share mobile phone numbers or SMS consent data with third parties for marketing purposes.

Minors & Parent/Guardian Awareness

Arenas of Faith works with students and minors in ministry environments.

Participants under 18 years old should have parent or legal guardian awareness and permission before participating in:

• SMS communication systems
• Events and gatherings
• Leadership programs
• Volunteer opportunities
• Mentorship activities

Parents and guardians are encouraged to remain informed and involved throughout participation.

Cookies & Tracking Technologies

Our website may use cookies, pixels, analytics tools, and similar technologies to:

• Improve user experience
• Analyze website traffic
• Measure marketing effectiveness
• Customize content and communication

Users may disable cookies through browser settings, though some website functionality may be affected.

Third-Party Platforms

We may use third-party platforms and vendors for:

• Text messaging
• Email communication
• Payment processing
• Event registration
• Data storage
• Website hosting
• Analytics

Third-party providers maintain their own privacy and security policies.

Data Security

We implement commercially reasonable safeguards designed to protect personal information from unauthorized access, misuse, or disclosure. However, no electronic transmission or storage system can be guaranteed completely secure.

Information Sharing

We do not sell or rent personal information.

Information may only be shared:

• With trusted service providers assisting ministry operations
• When legally required
• To protect participant safety or ministry integrity

Policy Updates

Arenas of Faith reserves the right to modify or update this Privacy Policy at any time. Continued use of our website or services constitutes acceptance of updated policies.

Terms & Conditions

Effective Date: [Insert Date]

By accessing or using the Arenas of Faith website, participating in programs, or engaging with ministry services, you agree to these Terms & Conditions.

Website Use

Users agree to use this website lawfully and respectfully.

Users may not:

• Attempt unauthorized access to website systems
• Disrupt website functionality
• Misrepresent identity or affiliation
• Use website content unlawfully
• Upload malicious software or harmful material
• Redistribute protected ministry materials without written permission

Intellectual Property Rights

All Arenas of Faith content including but not limited to:

• Logos
• Curriculum
• Graphics
• Videos
• Written content
• Downloads
• Branding
• Devotional materials
• Sermon resources

is owned by Arenas of Faith unless otherwise noted and may not be reproduced, distributed, modified, or commercially used without written permission.

Event Participation

Participation in Arenas of Faith events and programs is voluntary.

Arenas of Faith reserves the right to deny participation or remove individuals whose conduct is:

• Unsafe
• Disruptive
• Threatening
• Inappropriate
• Contrary to ministry values or participant safety

No Professional Advice

Content provided by Arenas of Faith is intended for spiritual, educational, and leadership development purposes only and does not constitute legal, medical, psychological, counseling, financial, or professional advice.

External Links

Our website may contain links to third-party websites. Arenas of Faith is not responsible for the content, practices, or policies of external sites.

Disclaimer of Warranties

Website content and services are provided “as is” without warranties of any kind.

Arenas of Faith does not guarantee uninterrupted website availability, error-free functionality, or complete accuracy of content.

Limitation of Liability

To the fullest extent permitted by law, Arenas of Faith, its leaders, staff, volunteers, affiliates, and partners shall not be liable for:

• Direct or indirect damages
• Personal injuries
• Loss of data
• Financial loss
• Service interruptions
• Event-related incidents
• Reliance on website content

arising from use of the website, participation in programs, or interaction with ministry services.

SMS Terms & Conditions

Effective Date: [Insert Date]

By opting in to receive SMS and MMS communications from Arenas of Faith (“AOF,” “we,” “us,” or “our”), you agree to the following terms.

Messaging Consent

By submitting your phone number, you expressly consent to receive recurring automated and non-automated text messages from Arenas of Faith regarding:

• Impact Groups
• Encounter gatherings
• Leadership opportunities
• Devotional content
• Ministry updates
• Volunteer coordination
• Event registration
• General ministry communication

Consent is not required to participate in ministry activities.

Message Frequency

Message frequency varies depending on participation and engagement.

Fees

Message and data rates may apply according to your carrier plan.

Eligibility

By opting in, you confirm:

• You are the owner or authorized user of the number provided;
• You are at least 13 years old;
• If under 18, you have parent or guardian permission.

Opt-Out Instructions

Reply STOP at any time to unsubscribe.

Users may receive one final confirmation message after opting out.

Carrier Disclaimer

Wireless carriers are not liable for delayed or undelivered messages.

Support

Reply HELP or contact:
hello@arenasoffaith.org

Donation Disclosure

Arenas of Faith is a faith-based organization dedicated to developing Christ-centered leaders for every arena of life.

Contributions support ministry activities including but not limited to:

• Impact Groups
• Encounter events
• Student leadership development
• Scholarships
• Mentorship programs
• Curriculum development
• Operational expenses
• Staffing
• Outreach initiatives

Unless specifically designated and accepted for a restricted purpose, all donations may be used where most needed to advance the mission of Arenas of Faith.

All donations are voluntary and non-refundable except where required by law.

Arenas of Faith reserves the right to decline donations inconsistent with ministry values or operational policies.

Donors should consult qualified tax professionals regarding charitable contribution deductibility.

Media Release Policy

By attending, participating in, or registering for Arenas of Faith events, programs, gatherings, or activities, participants acknowledge and consent that photographs, video recordings, livestream footage, testimonials, interviews, and audio recordings may be captured.

Media may be used by Arenas of Faith for:

• Websites
• Social media
• Marketing campaigns
• Promotional materials
• Fundraising
• Presentations
• Educational and ministry purposes

Participants waive any right to compensation or ownership regarding captured media.

Parents or legal guardians who do not wish for a minor participant to appear in media content must notify Arenas of Faith in writing before participation.

Arenas of Faith reserves the right to remove or decline media requests at its discretion.

Parent & Guardian Consent Policy

Arenas of Faith values partnership with parents and legal guardians.

By allowing a minor participant to engage with Arenas of Faith activities, communications, or programs, parents/guardians acknowledge and understand:

• Participation is voluntary
• Programs may involve worship gatherings, mentorship, leadership training, discussions, and group activities
• Communication may occur through approved SMS, email, app, or ministry communication systems
• Transportation may occasionally involve third-party venues or partner locations

Parents and guardians are encouraged to actively monitor and remain informed regarding student participation.

Child & Student Protection Policy

Arenas of Faith is committed to maintaining a safe, respectful, and appropriate environment for students and participants.

Volunteer & Leader Standards

Where appropriate, Arenas of Faith may require:

• Volunteer applications
• Reference checks
• Background checks
• Safety training
• Agreement to ministry conduct standards

Communication Standards

Adult leaders and volunteers are expected to maintain appropriate communication boundaries.

Whenever reasonably possible:

• Group communication methods should be prioritized
• Parents should remain informed
• Communication should remain ministry-focused
• Inappropriate, secretive, or manipulative communication is prohibited

Reporting Concerns

Any allegation of misconduct, abuse, harassment, exploitation, or inappropriate behavior should be immediately reported to Arenas of Faith leadership and, when required by law, appropriate authorities.

Removal Rights

Arenas of Faith reserves the right to suspend or remove volunteers, leaders, participants, or attendees for safety, conduct, or policy violations.

Event Liability Waiver

Participation in Arenas of Faith events, retreats, worship gatherings, outdoor activities, leadership programs, travel activities, and related ministry events may involve inherent risks including but not limited to:

• Physical injury
• Illness
• Property damage
• Transportation risks
• Outdoor/environmental risks
• Activities involving large gatherings

By participating, attendees voluntarily assume all associated risks.

Participants release and hold harmless Arenas of Faith, its leaders, volunteers, staff, churches, affiliates, venues, sponsors, and partners from claims, liabilities, damages, losses, injuries, or expenses arising from participation, except where prohibited by law.

Parents/guardians accept responsibility for minor participants.

Participants are responsible for disclosing relevant medical conditions, allergies, or emergency information.

Arenas of Faith may secure emergency medical assistance when reasonably necessary.

Internship & Mentorship Disclaimer

Arenas of Faith may connect students with businesses, mentors, churches, nonprofits, or organizations for:

• Mentorship
• Job shadowing
• Internships
• Volunteer opportunities
• Employment-related exposure

Arenas of Faith does not guarantee:

• Employment
• Placement
• Compensation
• Acceptance into programs
• Hiring decisions

Partner organizations maintain independent standards, policies, supervision practices, and legal responsibilities.

Participants and parents are responsible for evaluating opportunities and associated risks.

Accessibility Statement

Arenas of Faith is committed to improving digital accessibility and usability for all users.

We strive to provide a website experience that is accessible and inclusive regardless of ability or technology.

If you experience difficulty accessing content or functionality, please contact:

[Insert Contact Email]

We welcome feedback and are committed to ongoing accessibility improvements.

Website Policies Required & Recommended for Arenas of Faith

• The following policies are recommended for inclusion on the Arenas of Faith website to support transparency, communication compliance, participant safety, and operational protection.

Counseling & Spiritual Guidance Disclaimer

Arenas of Faith exists to provide biblical encouragement, leadership development, mentorship, discipleship, and spiritual support. However, Arenas of Faith, its staff, volunteers, mentors, speakers, and leaders do not provide licensed medical, psychological, psychiatric, legal, or professional counseling services unless explicitly stated.

Participants and families acknowledge that:

• Conversations, mentorship, prayer, discipleship, and leadership guidance are spiritual and educational in nature;
• Arenas of Faith is not a licensed counseling provider;
• Participation in ministry activities does not establish a therapeutic or clinical relationship;
• Serious emotional, mental health, medical, legal, or crisis situations should be directed to qualified professionals or emergency services.

If a participant expresses threats of self-harm, harm to others, abuse, neglect, or illegal activity, Arenas of Faith reserves the right to notify parents, guardians, emergency contacts, law enforcement, medical professionals, or appropriate authorities when reasonably necessary for safety.

Arenas of Faith may discontinue or limit mentorship, counseling-style conversations, or ministry participation when leadership determines additional professional support or intervention is appropriate.

Digital Communication Policy

Arenas of Faith utilizes digital communication platforms including but not limited to:

• SMS/MMS messaging
• Email
• Mobile applications
• Social media
• Online forms
• Messaging platforms
• Group communication tools

All digital communication associated with Arenas of Faith is intended to support ministry activities, leadership development, event coordination, discipleship, and participant engagement.

Communication Standards

Arenas of Faith seeks to maintain safe, transparent, and appropriate communication practices.

Whenever reasonably possible:

• Group communication methods should be prioritized over private communication;
• Parents and guardians should remain informed of student participation;
• Communication should remain ministry-focused and appropriate;
• Communication should avoid manipulative, secretive, or inappropriate behavior.

Prohibited Uses

Users and participants may not:

• Harass or threaten others;
• Share explicit, harmful, unlawful, or inappropriate content;
• Impersonate Arenas of Faith representatives;
• Use communication systems for unlawful purposes;
• Attempt unauthorized access to ministry systems or participant information.

Monitoring & Moderation

Arenas of Faith reserves the right to monitor, moderate, restrict, remove, or report communication activity that violates ministry standards, participant safety, or applicable laws.

Arenas of Faith may suspend or terminate access to communication systems or digital platforms at its discretion.

No Guarantee of Confidentiality

Electronic communication should not be considered completely private or secure.

Participants should avoid sharing highly sensitive personal, financial, or medical information through ministry communication systems.

Volunteer & Leader Conduct Policy

Arenas of Faith expects all volunteers, mentors, staff, and leaders to uphold standards consistent with participant safety, biblical integrity, and ministry professionalism.

Volunteer Expectations

Volunteers and leaders are expected to:

• Treat participants with dignity and respect;
• Maintain appropriate communication boundaries;
• Avoid favoritism, manipulation, or inappropriate relationships;
• Follow ministry safety and reporting procedures;
• Conduct themselves in a manner consistent with Arenas of Faith values.

Prohibited Conduct

The following conduct may result in suspension or removal:

• Harassment or intimidation;
• Inappropriate communication with minors;
• Sexual misconduct or exploitation;
• Abuse or neglect;
• Possession or use of illegal substances during ministry activities;
• Threatening behavior;
• Violations of ministry policies or participant safety standards.

Background Checks & Screening

Arenas of Faith reserves the right to require volunteer applications, interviews, references, background checks, or safety training before participation in ministry leadership roles.

Reporting Requirements

Volunteers and leaders are expected to report safety concerns, suspected abuse, misconduct, or policy violations to Arenas of Faith leadership immediately.